Privacy Statement - Website, Fundraising, Events & Training The information we collect and the legal basis We will collect and store the information necessary to complete your request. This will likely include your name and other personal information. If you interact with us financially, we will also store records of any transactions, and are legally required to keep them. All information will be collected from yourself and through your interactions with Autism Anglia. We do not combine your information with other data sources. If you … On the Legal Basis of We will store Third Parties with access to your information * We will keep it for/until Register on our website Your consent Your name and email address on our website Access IT You delete the account Become a member of Autism Anglia Forming and Fulfilling a Contract and Legal Requirement Your name, personal contact details, interests and mailing preferences Harlequin, Mailchimp, Sage 6 years after your membership ceases. You can ask us to delete some of your information earlier, but we must keep the financial records for 6 years. Donate to us or fundraise for us (via our website or fundraising team) Your consent and Legal Requirement Your name, personal contact details, interests and mailing preferences and store them on our contacts database. Autism Anglia has no access to your payment details from our website. Harlequin, Access IT, Sage, Payment Provider We must keep detailed records of donations, including fundraising and gift aid, for 6 years from the end of the current financial year Interact with our Fundraising or marketing teams, without making any payments (e.g. volunteering at an event) Your consent Your name, personal contact details, interests and mailing preferences and store them on our contacts database. Harlequin, Mailchimp We will keep a record of your activity for 2 years from our last communication received from you. Fundraise for us (via a third party) Your consent If you fundraise via a third party (e.g. justgiving), we will store the information they share with us, which is normally limited to your name and email address and the total amount raised. Harlequin, Sage We will keep a record of your activity for 2 years from our last communication from you. You can ask us to delete your information earlier. Any financial records will be with the third party. Join a mailing list Your consent Your name, personal contact details and mailing preferences Harlequin, Mailchimp Until you opt out of the list, ask us to delete your information or if your emails ‘bounce back’. We may remove you from our lists if we’ve not had any other contact with you for several years. Book or attend an event or training course Forming and Fulfilling a Contract and Legal Requirement Your name, contact information, workplace, training needs, payment records (not including credit card info) Harlequin, Vantage, Payment Provider We may utilise an online provider to facilitate online elements of training/events (at the time of writing, we use Podia and Zoom). Sage (accounts software) We must keep detailed records of payments to Autism Anglia, for 6 years from the end of the current financial year. Make an ad-hoc payment Autism Anglia (e.g. purchasing something from our online shop) Forming and Fulfilling a Contract and Legal Requirement Your name, personal contact details and mailing preferences and store them on our contacts database. Autism Anglia has no access to your payment details from our website. Harlequin, Access IT, Payment Provider We must keep detailed records of payments and donations, including fundraising and gift aid, for 6 years from the end of the current financial year. Key to the organisations listed above: Access IT provide our website, including the login accounts and payments/donationsHarlequin maintain our contacts database. They have no direct access to your information and can only access it when providing technical supportMailchimp maintain our mailing lists and distribute e-newslettersPayment Provider: We utilise several card payment providers, including Stripe and GoCardlessSage provide our accounts software. They have no direct access to your information and can only access it when providing technical supportVantage operate and maintain bespoke database recording systems, which we use for recording training bookings and the course sessions we deliver* All companies listed may only access our records with our direct permission, which will only be given when we need technical support. They are legally bound to not use your information for any purpose other than provide their services to us. How we store your information and who can access it? Your contact details and other information specified above will be recorded on Harlequin, our contacts database. Access to this database is restricted to our fundraising and marketing teams (and IT, for support only). Harlequin (the company) cannot access any of the information, unless we ask them for technical support. If you create an account on our website, or make a payment/donation using it, your details will be used by third party companies, but only to complete your requests. As they are processing your information on our behalf, it is illegal for them to use your information for any other purpose. All payments made via our website, including donations and gift aid, will be processed by our fundraising and finance teams and recorded in our accounting systems.