Privacy Statement - Attend School Services The information we collect and the legal basis We will collect comprehensive information from you and your family after a referral and before your child becomes a student in our Children Services. We will create a large amount of personal information about your child while attending Children Services.We assume that you have consent from family members and professionals involved, when providing us with their details. If you … On the Legal Basis of We will store Third Parties with access to your information * We will keep it for/until Make a request for your child to attend Doucecroft School Parental consent (if your child is under 13) or Legitimate Interest Referral and Assessment of Needs forms. These include comprehensive family, health & medical, medication and education histories SchoolPod, Microsoft 1 year if unsuccessful, or 1 year after an unsuccessful appeal. If successful (with or without appeal), these will become part of your care records. Attend Doucecroft School Once attending our school, keeping these records becomes a legal requirement Your personal details, including your name, home address, phones and email address, date of birth, NI Number; Education and Care records relating to you (Student Support Plan, EHCP, IMP, etc.); Planning records; Home-School records; Permission slips (where an incident occurred); Review paperwork; Behaviour Records Microsoft, SchoolPod Your child’s 25th birthday, or transferred to new school Education Learning Records TeacherCloud (Evidence for Learning), Purple Mash Your child’s 25th birthday, or transferred to new school Examination results SchoolPod 6 years (external exams) or 5 years (internal exams) SEN records of support given SchoolPod Your child’s 35th birthday, or transferred to new school SEN records of advice given SchoolPod 12 years Medication Records (other than non-prescribed medication and remedies) SchoolPod Your child is 21 years, 6 months Medication Records of non-prescribed medication and remedies SchoolPod 1 year from end of school year Therapy Records Microsoft Your child’s 25th birthday, or transferred to new school Financial Records, including personal expenditure and fee payments Sage, Microsoft 6 years from the end of the current financial year Child Protection Records MyConcern Your child’s 25th birthday, or transferred to new school Child Protection Records with allegations against a member of staff MyConcern Latest of your child’s 25th birthday, 10 years or the employee’s normal retirement age Attendance registers SchoolPod 3 years Incidents and Accident records; Behavioural Analysis records SchoolPod Your child’s 25th birthday Handover Records to Residential Services Vantage Your child’s 25th birthday, or transferred to new school Key to the organisations listed above:Inventry operate and maintain our signing in system (those based at or visiting Doucecroft School only).Microsoft operate and maintain SharePoint, our cloud-based document storage system.MyConcern operate and maintain our safeguarding records (Children Services only).Purple Mash provide online access to learning resources (Children Services only).Sage provide our accounts software, payroll software and online payslips.School Pod operate and maintain attendance and behaviour records (Children Services only).TeacherCloud operate and maintain Evidence for Learning, our database of student learning records (Children Services only).Vantage operate and maintain bespoke database recording systems for Residential Handovers for Children Services.* All companies listed may only access our records with our direct permission, which will only be given when we need technical support. They are legally bound to not use your information for any purpose other than provide their services to us. How we store your information Your information will be stored in the databases and cloud providers listed in the previous table. All of them were selected on the basis that they provide secure access to your information, with said access being restricted to those who need it, plus IT (for support purposes only).