Privacy Statement - Adult Full or Part Time Care The information we collect and the legal basis We will collect comprehensive information from you and your family after a referral and before you access full or part time care from Autism Anglia. We will create a large amount of personal information about you while using one or more of our services.We assume that you have consent from family members and professionals involved, when providing us with their details. If you … On the Legal Basis of We will store Third Parties with access to your information * We will keep it for/until Request to use one of our services Legitimate Interest and your consent Referral and Assessment of Needs forms, which include comprehensive family, health & medical, medication and education histories Vantage, Microsoft 1 year if unsuccessful, or 1 year after an unsuccessful appeal. If successful (with or without appeal), these will become part of your care records. Access full or part time care in any of our Adult Services Once in our care, keeping these records becomes a legal requirement Your personal details, including your name, home address, phones and email address, date of birth, NI Number; Care records relating to you (Care Plan, Support Plan, etc.); Planning records; Risk Assessments; Mental Capacity Assessments; Fee schedules; Review paperwork; Referral and Assessment of Needs forms, which include comprehensive family, health & medical, medication and education histories Vantage, Microsoft 8 years from the end of care. If you transfer to a different care provider, we are required to share a lot of the information we hold about you. Medication Records; Daily Records Vantage 4 years Financial Records, including personal expenditure and fee payments Vantage, Microsoft 6 years from the end of the current financial year Safeguarding Concerns Vantage, Microsoft 15 years Deprivation of Liberties assessments (without an associated safeguarding concern) Microsoft 6 years Inventories of equipment and furniture Vantage, Microsoft 6 years Incidents and Accident records; Behavioural Analysis records Vantage, Microsoft 7 years Key to the organisations listed above: Microsoft operate and maintain SharePoint, which we use for cloud document storage.Vantage operate and maintain bespoke database recording systems for the Adults We Support.* All companies listed may only access our records with our direct permission, which will only be given when we need technical support. They are legally bound to not use your information for any purpose other than provide their services to us. How we store your information Your information will be stored in secure file shares and on SharePoint, our cloud storage service from Microsoft. Any forms you or our staff complete about you will be kept in our Vantage database. Both of these services have restricted access, so only the relevant teams and IT (for support only) have any access to your information. Vantage can access your information, but contractually they may only do so on our specific instruction, if we need technical support. Both Vantage and Microsoft are legally bound to not use your information for anything other than supplying their services to Autism Anglia.